Single-source tendering, from justification to award

Invite a single supplier, assess the quote, and award the contract. You complete the entire procedure in Tenpu, with your justification recorded from the very first step.

Book a demo

Single-source tendering, from justification to award

Invite a single supplier, assess the quote, and award the contract. You complete the entire procedure in Tenpu, with your justification recorded from the very first step.

Book a demo

Single-source tendering, from justification to award

Invite a single supplier, assess the quote, and award the contract. You complete the entire procedure in Tenpu, with your justification recorded from the very first step.

Book a demo

Light-touch where possible, justified where necessary

Single-source tendering is often simply the right approach: for low values, competition is not required and a single quotation is sufficient. But the closer the value gets to the limit in your procurement policy, the stronger your justification needs to be. In both cases, you will want to be able to trace what you did and why later on.

Light-touch where possible, justified where necessary

Single-source tendering is often simply the right approach: for low values, competition is not required and a single quotation is sufficient. But the closer the value gets to the limit in your procurement policy, the stronger your justification needs to be. In both cases, you will want to be able to trace what you did and why later on.

Light-touch where possible, justified where necessary

Single-source tendering is often simply the right approach: for low values, competition is not required and a single quotation is sufficient. But the closer the value gets to the limit in your procurement policy, the stronger your justification needs to be. In both cases, you will want to be able to trace what you did and why later on.

How a single-source tender works in Tenpu

A single-source negotiated tender is the shortest route in public procurement: invite, evaluate, award. In Tenpu you follow these steps in order, and what you record along the way immediately becomes your audit trail.

  1. The set-up is already in your documents

    You don't start from an empty form. Upload what you have, and Tenpu turns it into a first draft: planning, documents and criteria in the structure of a direct award. You decide what stays.

  2. Justification and invitation in one place

    If you want or need to record why you chose this procedure and are inviting this party, you do so in a dedicated field in the tender, before the invitation goes out. If you opt for voluntary ex-ante transparency, you place that notice from the same tender, with your justification as its basis. You send the invitation itself from the same environment, and for the party you invite, Tenpu is free and works without eHerkenning (the Dutch business login).

  3. The quote evaluated, the award justified

    The quote comes in at the same place. If the party has a question, question and answer run through the tender. You evaluate, record your reasoning and award the contract with the justification already in place.

  4. The tender file is already there

    What you recorded in steps one to three is the tender file: justification, quote, evaluation and award together. And the complete tender file stays available and searchable, even years later.

The workspace of procurement teams at:

  • Coppa
  • the Alliance
  • SIR Intergov
  • Contractables

The workspace of procurement teams at:

  • Coppa
  • the Alliance
  • SIR Intergov
  • Contractables

The workspace of procurement teams at:

  • Coppa
  • the Alliance
  • SIR Intergov
  • Contractables

What you saw here is not a separate module. Single-tender is one of the procedures in the same workspace, and it also supports your competitive negotiated, national, and European tenders, from the initial draft to the signed contract.

From initial draft to signed contract

Multiple tender by invitation in Tenpu

What you saw here is not a separate module. Single-tender is one of the procedures in the same workspace, and it also supports your competitive negotiated, national, and European tenders, from the initial draft to the signed contract.

From initial draft to signed contract

Multiple tender by invitation in Tenpu

What you saw here is not a separate module. Single-tender is one of the procedures in the same workspace, and it also supports your competitive negotiated, national, and European tenders, from the initial draft to the signed contract.

From initial draft to signed contract

Multiple tender by invitation in Tenpu

Frequently asked questions about single-source tendering

When the estimated contract value is below the EU threshold and your procurement policy designates a direct award for that value. The amounts differ per organisation; you make the estimate in advance and record it.

That depends on the amount. For low amounts, the quote itself is enough; your procurement policy sets where that limit lies. The closer the contract value gets to that limit, the more important it is to record why one party is enough.

No. You invite one party directly; a notice is not required. You can, however, voluntarily announce on TenderNed or TED that you intend to award the contract directly, with your justification attached. Market parties can object to that, and that can be a reason to tender after all.

With a direct award you invite one party; with a multi-quote procedure, several. Which procedure you choose follows from your procurement policy: above a certain amount, it requires you to seek competition.

Frequently asked questions about single-source tendering

When the estimated contract value is below the EU threshold and your procurement policy designates a direct award for that value. The amounts differ per organisation; you make the estimate in advance and record it.

That depends on the amount. For low amounts, the quote itself is enough; your procurement policy sets where that limit lies. The closer the contract value gets to that limit, the more important it is to record why one party is enough.

No. You invite one party directly; a notice is not required. You can, however, voluntarily announce on TenderNed or TED that you intend to award the contract directly, with your justification attached. Market parties can object to that, and that can be a reason to tender after all.

With a direct award you invite one party; with a multi-quote procedure, several. Which procedure you choose follows from your procurement policy: above a certain amount, it requires you to seek competition.

Frequently asked questions about single-source tendering

When the estimated contract value is below the EU threshold and your procurement policy designates a direct award for that value. The amounts differ per organisation; you make the estimate in advance and record it.

That depends on the amount. For low amounts, the quote itself is enough; your procurement policy sets where that limit lies. The closer the contract value gets to that limit, the more important it is to record why one party is enough.

No. You invite one party directly; a notice is not required. You can, however, voluntarily announce on TenderNed or TED that you intend to award the contract directly, with your justification attached. Market parties can object to that, and that can be a reason to tender after all.

With a direct award you invite one party; with a multi-quote procedure, several. Which procedure you choose follows from your procurement policy: above a certain amount, it requires you to seek competition.

Bring your next tender along

During the demo, we will set up your next single-tender procedure together. That way, you see the process in your own procurement rather than in an example project.

Book a demo

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