How a dynamic purchasing system works in Tenpu
A DPS has two phases: you set up the system once, then you award contract after contract within that system. Tenpu supports both phases in a single process. The setup, the applications, every mini-competition and every award are kept in the same file. That way you keep the entire system in one place, year after year.
Setting up the system
The set-up is already in your documents
You set up a DPS through the request-to-participate stage of the restricted procedure: you describe what you buy, which suitability requirements apply and on which grounds you exclude. Most of that set-up is already in your documents. Tenpu prepares it, you check it and publish the notice from the tender. Your DPS is then publicly visible, and suppliers apply free of charge, without eHerkenning (the Dutch business login). See which dynamic purchasing systems are open now, without logging in.
Assess and admit
For each application you check whether the supplier falls under a ground for exclusion and meets your suitability requirements. Suppliers who qualify are admitted. Unlike a framework agreement, a DPS stays open to new entrants, months after it was set up. In Tenpu you handle a late application in the same tender as the first: your requirements are ready and your earlier decisions sit alongside them, so next year you assess against the same bar as today.
The dynamic purchasing system is in place. Now you award contract after contract within it.
Contracts within the system
Start a mini-competition
For each new need you start a mini-competition: you invite all admitted suppliers to bid and evaluate against the criteria for that contract. In Tenpu you start the mini-competition directly from the system. Every invitation is logged, every bid arrives in the same overview.
The file is already there
You award per contract, and you account for each contract: who was admitted, who you invited, how you evaluated. In Tenpu every mini-competition gets its own file within the system's file. Ten contracts, ten awards, one system that keeps its own record. The complete file stays stored and searchable, years later.
Bring your next tender along
During the demo, we set up your next dynamic purchasing system together. That way, you see the procedure in your own procurement, rather than in an example project.